Logistics
The practical details the guest needs. Fill and send as-is.
- Recording date & time
- e.g. Tue, June 23, 10:00 AM ET
- Platform & join link
- e.g. Riverside — link sent day-of
- Expected length
- e.g. About 35 minutes recorded
PodcastingPDF + CSVFree
Podcast Guest Prep Sheet
A short prep sheet sent ahead of the call is the difference between a nervous, rambling guest and a confident one. This template covers logistics, talking points, and tech checks so your guests show up ready to deliver.
What you get
- A guest-facing prep sheet covering logistics and what to expect
- A talking-points section so the guest arrives with stories ready
- A tech-check list to prevent audio disasters mid-record
- Editable CSV for your records plus a branded PDF to send guests
How to use this template
- 1
Send it 2-3 days ahead. Email the prep sheet a couple of days before recording — enough time to prepare, recent enough that it won't get buried.
- 2
Set the logistics clearly. Confirm the date, platform link, expected length, and format so the guest knows exactly what they're walking into.
- 3
Prime their stories. Share the themes and a few anchor questions so the guest arrives with specific stories instead of improvising flat answers.
- 4
Make them do a tech check. Ask the guest to confirm headphones, a quiet room, and a wired connection. Most bad guest audio is preventable with this one step.
What's inside
Here's a preview. Unlock the free download to get all 3 sections (2 more below).
Related templates
More free templates creators use alongside this one.
Podcasting
Get templatePodcast Interview Questions Template
Great interviews aren't a random list of questions — they're a flow that warms the guest up, goes deep, and ends with a takeaway. This template gives you that structure plus a reusable question bank.
Podcasting
Get templatePodcast Guest Outreach Email Template
Most guest pitches get ignored because they're long, vague, and about the host. These templates flip that — short, specific, and built around what the guest gets — plus a follow-up cadence that actually lands replies.
Podcasting
Get templatePodcast Recording Checklist
Bad audio loses listeners faster than bad content. This recording checklist walks you through gear, environment, levels, and backups before you hit record, so you capture clean audio you won't have to fight in editing.
Frequently asked questions
What should a podcast guest prep sheet include?
+
Three things: logistics (date, link, length, format), talking points (themes and a few anchor questions plus what to plug), and a tech check. Together they remove guest anxiety and prevent the most common audio and pacing problems.
How do I stop guests from having bad audio?
+
Send a tech check in advance and ask guests to use wired headphones, a quiet room, and a wired connection, then run a 5-minute levels check before recording. Most poor guest audio is echo or room noise that's entirely preventable.