Subscriptions pile up fast when you create for a living: an editor, a scheduler, cloud storage, two AI tools that do the same thing. This audit lists every tool you pay for, shows the annual cost, and flags overlap. Run it each quarter and cut what you don't use before it renews.
List every tool. Go through your bank and card statements for the last 12 months and add every recurring charge. Include free tools you rely on too.
Find the overlap. Group tools by category. Where two tools do the same job, note which one you actually open more often.
Decide keep, cut, or downgrade. Mark each tool. If you haven't used it in 30 days, it's a cut candidate. If you only use basic features, check the cheaper plan.
Act before renewal. Cancel or downgrade right away, then set a reminder a week before each annual renewal so you decide on purpose.
Here's a preview. Unlock the free download to get all 5 sections (4 more below).
One row per paid or relied-on tool. The 'last used' and 'overlap with' columns are where most savings show up.
| Tool | Category | Plan | Monthly cost | Annual cost | Seats | Last used | Overlap with | Keep / cut / downgrade | Cheaper alternative |
|---|---|---|---|---|---|---|---|---|---|
| [Video editor] | Editing | Pro, monthly | $___ | $___ | 1 | This week | Keep | ||
| [Scheduler A] | Scheduling | Team | $___ | $___ | 3 | 2 months ago | [Scheduler B] | Cut | [Scheduler B] free plan |
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Most creators need something for editing, scheduling, email or newsletters, storage, design, and invoicing or finance. Many also use AI tools. The right stack is the smallest set that covers your actual workflow.
Once a quarter works for most creators. It catches unused subscriptions before they renew, and it's often enough to spot overlap as you add new tools.
List the features you actually use, then compare two or three tools in the same category on pricing, plan limits, and user reviews before your renewal date. Free or lower-tier plans often cover what solo creators need.
